{"id":26102,"date":"2024-12-12T11:32:32","date_gmt":"2024-12-12T06:02:32","guid":{"rendered":"https:\/\/internshala.com\/blog\/?p=26102"},"modified":"2026-07-27T17:25:15","modified_gmt":"2026-07-27T11:55:15","slug":"what-to-write-in-an-email-when-sending-a-resume","status":"publish","type":"post","link":"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/","title":{"rendered":"What to Write in an Email When Sending a Resume?"},"content":{"rendered":"\n<p>Sending a resume by email is often the first interaction a recruiter has with a job applicant, so the message should be clear, professional, and easy to read. Knowing what to write in an email when sending a resume can help you introduce yourself confidently, mention the role you are applying for, and explain why you are reaching out. This guide covers what to include in the email, how to write a clear subject line, and practical examples to help you make a positive first impression.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#How_to_Email_a_Resume\" >How to Email a Resume?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#What_to_Write_in_an_Email_When_Sending_a_Resume\" >What to Write in an Email When Sending a Resume?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#6_Samples_for_Sending_a_Resume_Through_Email\" >6 Samples for Sending a Resume Through Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#Tips_for_Sending_a_Resume_through_Email\" >Tips for Sending a Resume through Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#FAQs\" >FAQs<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Email_a_Resume\"><\/span>How to Email a Resume?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Emailing your resume is an essential and primary part of the job application process. A well-written email ensures the hiring manager notices your resume. Here are some key tips to help you send your resume professionally:<\/p>\n\n\n\n<ol>\n<li><strong>Use a Professional Email Address: <\/strong>The email address is one of the first things an employer sees. Choose an address that includes your full name or initials rather than nicknames or numbers. This shows professionalism and ensures your email doesn&#8217;t get overlooked.<\/li>\n\n\n\n<li><strong>Clear and Concise Subject Line: <\/strong>A straightforward subject line makes it easy for employers to identify your email. Be specific about the job title and mention your name. For example, &#8216;Application for Marketing Manager\u2014 [Your Name].&#8217; This helps your email stand out in a crowded inbox.<\/li>\n\n\n\n<li><strong>Address the Recipient Properly: <\/strong>Address the recipient correctly. If you know their name, use &#8216;Dear Mr. or Ms. [Last Name].&#8217; Otherwise, writing &#8216;Dear Hiring Manager&#8217; is a safe and professional option.<\/li>\n\n\n\n<li><strong>Brief Introduction: <\/strong>Start your email with a short introduction to who you are and the position you are applying for. Keep it concise, as you want the hiring manager to understand your intent without unnecessary information.<\/li>\n\n\n\n<li><strong>Attach the Resume: <\/strong>Mention that you have attached your resume for their consideration. Ensure the resume is in an accessible, professional format (e.g., PDF) to prevent formatting issues.<\/li>\n\n\n\n<li><strong>Highlight Relevant Skills and Experience: <\/strong>In the body of your email, briefly highlight a few skills or experiences that make you a strong candidate for the role. It allows the employer to quickly see how you match the job requirements without reading your entire resume.<\/li>\n\n\n\n<li><strong>Customize the Email: <\/strong>Personalize your email for each job application. Mention specific reasons you are interested in the role and how your qualifications can contribute to the company\u2019s success. This shows your genuine interest and effort.<\/li>\n\n\n\n<li><strong>Professional Tone and Language: <\/strong>Maintain a professional tone throughout your email. Avoid using slang or overly casual language, as it may seem unprofessional. Use polite phrases and respectful language to convey your seriousness.<\/li>\n\n\n\n<li><strong>Double-Check for Errors: <\/strong>Proofread your email carefully to avoid spelling or grammar mistakes. Take the time to proofread your email and ensure it is error-free before sending it.<\/li>\n\n\n\n<li><strong>End with a Thank You: <\/strong>Conclude your email by thanking the recipient for their time and consideration. Include your contact information so they can easily contact you.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_to_Write_in_an_Email_When_Sending_a_Resume\"><\/span>What to Write in an Email When Sending a Resume?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Knowing what to write in an email when sending a resume is highly effective to stand out from the crowd. Below are the necessary components that make a good email for sending a resume.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Write a Clear Subject Line<\/h3>\n\n\n\n<p>The subject line is one of the first things a recruiter sees, so it should clearly communicate the purpose of your email. Include the job title and your name whenever possible. If the employer has provided specific instructions for the subject line, follow them exactly. A clear subject line makes it easier for recruiters to identify your application and organize it during the hiring process.&nbsp;<\/p>\n\n\n\n<p>Example:<strong> <\/strong>Application for Marketing Manager | [Your Name]&nbsp;<\/p>\n\n\n\n<p>Other examples include:<\/p>\n\n\n\n<ul>\n<li>Application for [Job Title] \u2013 [Your Name]<\/li>\n\n\n\n<li>[Job Title] Application | [Your Name]<\/li>\n\n\n\n<li>Resume for [Job Title] \u2013 [Your Name]<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large desktop-image\"><a href=\"https:\/\/internshala.com\/jobs\/?utm_source=is_blog&amp;utm_medium=what-to-write-in-an-email-when-sending-a-resume&amp;utm_campaign=candidate-web-banner\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"203\" src=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1024x203.jpg\" alt=\"Find and Apply Banner\" class=\"wp-image-21795\" srcset=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1024x203.jpg 1024w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-672x133.jpg 672w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1536x305.jpg 1536w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-2048x406.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full mobile-image\"><a href=\"https:\/\/internshala.com\/jobs\/?utm_source=is_blog&amp;utm_medium=what-to-write-in-an-email-when-sending-a-resume&amp;utm_campaign=candidate-mobile-banner\"><img loading=\"lazy\" decoding=\"async\" width=\"356\" height=\"256\" src=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Job-Banner-for-candidates.jpg\" alt=\"Job Banner for candidates\" class=\"wp-image-21794\"\/><\/a><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>2. Use a Professional Salutation<\/strong><\/h3>\n\n\n\n<p>Address the recipient professionally. If the recruiter&#8217;s or hiring manager&#8217;s name is available, use it. Avoid overly casual greetings such as \u2018Hey\u2019 or \u2018Hi\u2019 when sending a job application.&nbsp;<\/p>\n\n\n\n<p>Examples:<\/p>\n\n\n\n<ul>\n<li>Dear [Hiring Manager&#8217;s Name],<\/li>\n\n\n\n<li>Hello [Recruiter&#8217;s Name],<\/li>\n\n\n\n<li>Dear Hiring Manager,<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3. Write a Concise Email Body\u00a0<\/strong><\/h3>\n\n\n\n<p>The body of your email should briefly introduce you, mention the role you are applying for, and direct the recipient to your attached resume. You can also highlight a relevant qualification, skill, or experience that makes you a suitable candidate.<\/p>\n\n\n\n<p>A professional resume email should generally include:<\/p>\n\n\n\n<ul>\n<li>A brief introduction<\/li>\n\n\n\n<li>The job title you are applying for<\/li>\n\n\n\n<li>Where you found the job opening, if relevant<\/li>\n\n\n\n<li>One or two relevant qualifications or experiences<\/li>\n\n\n\n<li>A clear mention that your resume is attached<\/li>\n\n\n\n<li>A polite closing<\/li>\n<\/ul>\n\n\n\n<p>Keep the message concise. Your resume contains the detailed information about your education, skills, and work experience, so the email should support your application rather than repeat your entire resume.<\/p>\n\n\n\n<p><strong>Example:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>Dear Hiring Manager,<br><br>I am writing to apply for the Marketing Manager position at [Company Name]. With [X years] of experience in digital marketing and expertise in SEO, content strategy, and campaign management, I believe my skills align well with the requirements of the role.<br><br>Please find my resume attached for your consideration. I would welcome the opportunity to discuss how my experience could contribute to your team.<br><br>Thank you for your time and consideration.<br><br>Best regards,<br>[Your Name]<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><strong>Pro Tip: <\/strong>If you are struggling with writing an email to your boss, check out our blog on<a href=\"https:\/\/internshala.com\/blog\/how-to-write-professional-emails\/\"> how to write professional emails<\/a> to craft one elegantly.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>4. Attach a Cover Letter (if required<\/strong>)<\/h3>\n\n\n\n<p>If the job description specifically asks for a cover letter, attach it along with your resume or include it in the email body, depending on the employer&#8217;s instructions. If a cover letter is not requested, you generally do not need to send one unless it can add meaningful context to your application. Always check that the correct files are attached before sending the email.&nbsp;<\/p>\n\n\n\n<p><strong>Pro Tip:<\/strong> Explore the guide on <a href=\"https:\/\/internshala.com\/blog\/how-to-write-a-cover-letter-for-a-job\/\">how to write a cover letter for a job<\/a> and draft the perfect application.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>5. Add a Professional Sign-Off and Signature<\/strong><\/h3>\n\n\n\n<p>&nbsp;A clear, concise signature adds credibility to your application and enhances your professionalism. End the email with a professional sign-off, followed by your contact details. A standard email signature may include:<\/p>\n\n\n\n<ul>\n<li>Full name<\/li>\n\n\n\n<li>Phone number<\/li>\n\n\n\n<li>Email address<\/li>\n\n\n\n<li>LinkedIn profile, if relevant<\/li>\n\n\n\n<li>Portfolio or professional website, if relevant<\/li>\n<\/ul>\n\n\n\n<p>You can start the professional sign-off with the following:<\/p>\n\n\n\n<ul>\n<li>Best regards,<\/li>\n\n\n\n<li>Kind regards,<\/li>\n\n\n\n<li>Thank you,<\/li>\n\n\n\n<li>Sincerely,<\/li>\n<\/ul>\n\n\n\n<p>Example:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>Best regards,<br><strong>[Full Name]<br>[Phone Number]<br>[Email Address]<br>[LinkedIn Profile]<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>6. Check the Attachment and Email Before Sending<\/strong><\/h3>\n\n\n\n<p>Before clicking \u2018Send\u2019, check that your resume is attached, the file opens correctly, and the file name is professional. A format such as [Your Name]_Resume.pdf is usually easy for recruiters to identify.<\/p>\n\n\n\n<p>You should also check the recipient&#8217;s email address, review the message for spelling or grammatical errors, and confirm that any additional documents requested in the job description are included.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Samples_for_Sending_a_Resume_Through_Email\"><\/span>6 Samples for Sending a Resume Through Email<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Are you wondering what to write in an email when sending a resume? The following samples cover common situations, from applying for an advertised position to reaching out about potential opportunities. Customize each template based on the job, company, and your experience.\u00a0<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Sending a Resume via Email for an Advertised Job<\/h3>\n\n\n\n<p>When applying for a specific job position, sending your resume via email requires a well-crafted message. Below is a sample email to send a resume for a job to guide your communication effectively and professionally.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Application for Marketing Manager | Sangeeta Gogoi<br><br><strong>Dear Hiring Manager,<\/strong><br><br>I am writing to apply for the Marketing Manager role at [Company Name], as advertised on [Job Platform\/Company Website]. With over five years of experience in digital marketing, content strategy, and SEO, I believe my skills align well with the requirements of this role.<br><br>In my previous role at [Previous Company], I managed digital marketing campaigns and implemented content and SEO strategies that increased website traffic by 45%. I am confident that my experience in [relevant skill] and [relevant skill] would allow me to contribute effectively to your team.<br><br>Please find my resume attached for your consideration. I would welcome the opportunity to discuss how my experience and skills could contribute to [Company Name].<br><br>Thank you for your time and consideration. I look forward to hearing from you.<br><br><strong>Best regards,<\/strong><br><strong><br><\/strong>Sangeeta Gogoi<br>+91 6900XXXXXX<br>sangeeta.g@email.com<br>linkedin.com\/in\/sangeetagogoi<br><br><strong>Attachment:<\/strong> Sangeeta_Gogoi_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">2. Sending a Resume Email Through a Referral<\/h3>\n\n\n\n<p>A referral can help you connect with a hiring manager or recruiter. Mention the person who referred you early in the email so the recipient immediately understands the context. The following resume email sample ensures clarity and professionalism, helping you effectively request a recommendation or introduction.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Referred by [John Doe] | Application for [Job Title]<br><br><strong>Dear [Recipient&#8217;s Name],<\/strong><br><br>I hope you are doing well. My name is [Your Full Name], and I am writing to express my interest in the [Job Title] position at [Company Name]. [Referrer&#8217;s Name] recommended that I reach out to you regarding this opportunity.<br><br>With experience in [your field] and expertise in [relevant skill] and [relevant skill], I believe my background aligns well with the requirements of the role. In my previous position at [Previous Company], I [mention a relevant achievement or responsibility].<br><br>I have attached my resume for your review. I would appreciate the opportunity to discuss how my experience could contribute to your team.<br><br>Thank you for your time and consideration.<br><br><strong>Best regards,<br><\/strong>[Your Full Name]<br>[Phone Number]<br>[Email Address]<br>[LinkedIn Profile or Portfolio]<br><br><strong>Attachment:<\/strong> [YourName]_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">3. Follow-Up Email Template after Submitting Your Resume<\/h3>\n\n\n\n<p>A follow-up email can be appropriate if you have not received a response after the expected application review period. Keep the message polite and avoid sending repeated follow-ups within a short period. Here is a professional resume email sample template you can customize for your job application:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Follow-Up on Application for Content Writer | Priya Sharma<br><br><strong>Dear Ms. Mehta,<\/strong><br><br>I hope you are doing well. I am writing to follow up on my application for the Content Writer position at BrightPath Solutions, which I submitted on 10 July 2026. I remain very interested in the opportunity to join your content team and contribute my experience in SEO writing, content research, and editorial planning.<br><br>I have attached my resume again for your convenience. Please let me know if you require any additional information or documents.<br><br>Thank you for your time and consideration. I look forward to hearing from you.<br><br><strong>Kind regards,<br><\/strong>Priya Sharma<br>+91 98765 43210<br>priya.sharma@email.com<br>linkedin.com\/in\/priyasharma<br><br><strong>Attachment:<\/strong> Priya_Sharma_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">4. Sending a Resume for Professional Networking<\/h3>\n\n\n\n<p>You can use a networking email to introduce yourself to a professional, recruiter, or company even when you are not applying for a specific advertised job position. The goal is to express your interest without assuming that a suitable vacancy is available. A professional networking resume email sample should be clear, concise, and polite, introducing you, highlighting your qualifications, and expressing genuine interest in career opportunities.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Exploring Career Opportunities in Digital Marketing | Rahul Verma<br><br><strong>Dear Mr. Kapoor,<\/strong><br><br>I hope you are doing well. My name is Rahul Verma, and I am reaching out to explore potential career opportunities at GrowthSphere Technologies. I have four years of experience in digital marketing, with a focus on SEO, paid advertising, content strategy, and campaign analytics.<br><br>I have been following GrowthSphere Technologies&#8217; work in digital transformation and am particularly interested in opportunities related to digital marketing and performance marketing. My experience in managing marketing campaigns and analyzing campaign performance is relevant to your team.<br><br>I have attached my resume for your reference. If any current or upcoming opportunities align with my experience, I&#8217;d welcome the chance to connect.<br><br>Thank you for your time. I hope to have the opportunity to speak with you.<br><br><strong>Best regards,<br><\/strong>Rahul Verma<br>+91 98765 43210<br>rahul.verma@email.com<br>linkedin.com\/in\/rahulverma<br><br><strong>Attachment:<\/strong> Rahul_Verma_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">5. Sending a Resume and Requesting Feedback<\/h3>\n\n\n\n<p>You may send a follow-up email requesting feedback after an interview or application process, although employers may not always be able to provide detailed feedback. Keep your request polite and avoid making the recipient feel obligated to respond. Here is a clear and professional sample email to send a resume for a job interview and requesting feedback:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Request for Feedback on My Application | Ananya Rao<br><br><strong>Dear Ms. Singh,<\/strong><br><br>Thank you for taking the time to interview me for the Business Analyst role at DataCore Solutions. Although I understand that I was not selected for the role, I appreciated the opportunity to learn more about the position and your team.<br><br>If possible, I would be grateful for any feedback you could share about my application or interview performance. Your insights would help me identify areas for improvement and better prepare for future opportunities.<br><br>I understand that you may have a busy schedule, so I appreciate any time you can spare. Thank you again for considering my application.<br><br><strong>Kind regards,<br><\/strong>Ananya Rao<br>+91 99887 66554<br>ananya.rao@email.com<br>linkedin.com\/in\/ananyarao<br><br><strong>Attachment:<\/strong> Ananya_Rao_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">6. Sending a Resume via Email for a Non-Advertised Job<\/h3>\n\n\n\n<p>If you are interested in working for a company that has not advertised a specific vacancy, you can send a speculative application. Clearly explain the type of role you are interested in and why you believe your skills may be relevant to the organization. Here&#8217;s a sample email to send a resume for a job to help you make a strong impression:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To: <\/strong>[Company\u2019s Email ID\/Hiring Manager Email ID]<br><strong>Cc:\u00a0<\/strong><br><strong>Bcc:<\/strong><br><br><strong>Subject:<\/strong> Exploring Opportunities in Human Resources | Arjun Mehta<br><br><strong>Dear Ms. Iyer,<\/strong><br><br>I hope you are doing well. My name is Arjun Mehta, and I am writing to express my interest in potential opportunities in the Human Resources department at TalentBridge Consulting.<br><br>With six years of experience in recruitment, employee engagement, and HR operations, I have developed expertise in talent acquisition, onboarding, performance management, and HR analytics. I have been following TalentBridge Consulting&#8217;s work in helping organizations build effective workforce strategies, and I am particularly interested in contributing to your growing HR team.<br><br>While there may not be a current opening that matches my background, I&#8217;d appreciate you keeping my profile in mind for any suitable current or future opportunities.<br><br>I have attached my resume for your consideration. Thank you for your time, and I hope to have the opportunity to connect with you.<br><br><strong>Best regards,<br><\/strong> Arjun Mehta<br>+91 91234 56789<br>arjun.mehta@email.com<br>linkedin.com\/in\/arjunmehta<br><strong>Attachment:<\/strong> Arjun_Mehta_Resume.pdf<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Tips_for_Sending_a_Resume_through_Email\"><\/span>Tips for Sending a Resume through Email<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Crafting a professional email when applying for a job is crucial for making a strong first impression. Knowing what to write in an email when sending a resume can significantly enhance your chances of standing out among other applicants.&nbsp;Here are some tips that you can keep in mind when sending an email resume:<\/p>\n\n\n\n<p>Sending your resume through email is more than attaching a document. A professional email with the right subject line, file format, and attachment name creates a positive first impression and makes it easier for recruiters to review your application. Following these simple tips can improve your chances of getting your resume noticed by recruiters and HR managers:<\/p>\n\n\n\n<ul>\n<li><strong>Follow the Employer&#8217;s Instructions: <\/strong>Always read the job description carefully before sending your application. If the employer asks you to use a specific subject line, attach particular documents, or send your application to a specific email address, follow those instructions exactly. Ignoring application instructions may cause your email to be overlooked.<\/li>\n\n\n\n<li><strong>Keep the Email Short and Relevant: <\/strong>Your email should introduce you, mention the role you are applying for, briefly highlight your relevant qualifications, and direct the recruiter to your attached resume. Avoid copying your entire resume into the email or writing a long message.<\/li>\n\n\n\n<li><strong>Personalize Your Email: <\/strong>Avoid sending the same message to every employer. Mention the specific job title and company name, and highlight skills that are relevant to the role. If you know the recruiter&#8217;s or hiring manager&#8217;s name, address them directly.<\/li>\n\n\n\n<li><strong>Attach Your Resume in the Right Format: <\/strong>Unless the employer specifies otherwise, PDF is generally a safe format for sending a resume. It helps preserve the document&#8217;s layout across different devices and operating systems. Use a clear file name, such as: Neha_Sharma_Resume.pdf.<\/li>\n\n\n\n<li><strong>Check That the Attachment Is Included: <\/strong>Before clicking the Send button, confirm that your resume is actually attached. Forgetting the attachment is a common mistake that can make your application appear careless. If the job description asks for additional documents, such as a cover letter, portfolio, or work samples, check that those files are also attached.<\/li>\n\n\n\n<li><strong>Proofread Before Sending: <\/strong>Review the email for spelling mistakes, grammatical errors, incorrect company names, and formatting issues. Also check that the recipient&#8217;s email address is correct.<\/li>\n\n\n\n<li><strong>Follow Up Professionally: <\/strong>If you have not received a response after the timeframe mentioned in the job posting, or after a reasonable waiting period, you may send a polite follow-up email. Avoid sending multiple follow-ups within a short period.<\/li>\n\n\n\n<li><strong>Clearly Mention the Type of Role You Are Seeking: <\/strong>When sending your resume for an unadvertised job opportunity, avoid sending a generic email that simply says, \u2018Please find my resume attached.\u2019 Clearly mention the type of role, department, or work you are interested in and briefly explain why you are contacting the company.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>For example, if you are interested in marketing roles, mention whether you are seeking opportunities in digital marketing, content marketing, SEO, or performance marketing.<\/p>\n\n\n\n<ul>\n<li><strong>Explain Why You Are Interested in the Company: <\/strong>When applying for an unadvertised role, take the time to explain why you are specifically interested in the organization. Mention a company project, product, initiative, or area of work that genuinely interests you.<\/li>\n\n\n\n<li><strong>Avoid Assuming That a Role Is Available: <\/strong>In case the company has not advertised a vacancy, use respectful language and avoid writing as though you are applying for a specific open position. Instead, express your interest in current or future opportunities that match your background.<\/li>\n<\/ul>\n\n\n\n<p>For example: \u2018Although I understand that there may not be a current vacancy that matches my experience, I would appreciate it if you could keep my profile in mind for suitable opportunities in the future.\u2019<\/p>\n\n\n\n<ul>\n<li><strong>Send Your Resume to the Right Person: <\/strong>Whenever possible, identify the appropriate hiring manager, department head, or recruiter before sending your resume. Sending your email to a relevant contact is generally more effective than sending it to a generic email address such as info@company.com.<\/li>\n<\/ul>\n\n\n\n<p><strong>Pro Tip: <\/strong>If you have a zeal for writing, check out our <a href=\"https:\/\/trainings.internshala.com\/creative-writing-course\/?utm_source=is_blog&amp;utm_medium=what-to-write-in-an-email-when-sending-a-resume&amp;utm_campaign=candidate-blog-detail\" target=\"_blank\" rel=\"noreferrer noopener\">course on creative writing<\/a> to give yourself a headstart in this competitive field.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large desktop-image\"><a href=\"https:\/\/internshala.com\/jobs\/?utm_source=is_blog&amp;utm_medium=what-to-write-in-an-email-when-sending-a-resume&amp;utm_campaign=candidate-web-banner\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"203\" src=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1024x203.jpg\" alt=\"Find and Apply Banner\" class=\"wp-image-21795\" srcset=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1024x203.jpg 1024w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-672x133.jpg 672w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-1536x305.jpg 1536w, https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Find-and-Apply-Banner-2048x406.jpg 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full mobile-image\"><a href=\"https:\/\/internshala.com\/jobs\/?utm_source=is_blog&amp;utm_medium=what-to-write-in-an-email-when-sending-a-resume&amp;utm_campaign=candidate-mobile-banner\"><img loading=\"lazy\" decoding=\"async\" width=\"356\" height=\"256\" src=\"https:\/\/internshala.com\/blog\/wp-content\/uploads\/2024\/01\/Job-Banner-for-candidates.jpg\" alt=\"Job Banner for candidates\" class=\"wp-image-21794\"\/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In this blog, we explored what to write in an email when sending a resume, including the essential elements of a professional email, subject line examples, email templates for different situations, and best practices to help you make a strong first impression. A concise, personalized, and professional email can encourage recruiters to review your resume and improve your chances of getting shortlisted.&nbsp;<\/p>\n\n\n\n<p>To create an equally impressive resume, check out our guide on <a href=\"https:\/\/internshala.com\/blog\/best-resume-builder-apps\/\">best resume builder apps<\/a> and discover the top tools for building a polished, ATS-friendly resume.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1733982801974\"><strong class=\"schema-faq-question\">Q<strong>1. What should I include in the subject line of my resume email?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> In the subject line of your resume email, include the job title you&#8217;re applying for, followed by your name. For example: &#8216;Application for Marketing Manager- [Your Name]&#8217;. This makes it clear to the recruiter what position you\u2019re applying for and helps them easily identify your email among others. If applicable, also include a reference number or the job posting ID. Keep the subject concise, professional, and relevant to increase the chances of your email being noticed.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1733982823419\"><strong class=\"schema-faq-question\">Q<strong>2. What is the importance of sending a resume by email?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> Sending a resume by email is important because it provides a quick and professional way to apply for jobs. It ensures your resume reaches the hiring manager directly and can be easily stored and reviewed. Emailing your resume allows for clear communication, with the opportunity to include a personalized message or cover letter. Additionally, it enables you to follow up efficiently, helping you stand out in a competitive job market.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1733982851649\"><strong class=\"schema-faq-question\">Q3. <strong>Is a cover letter necessary in an email when sending a resume?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> Yes, a cover letter is generally necessary when sending a resume via email, as it introduces you and explains why you\u2019re a good fit for the job. It helps personalize your application and provides context for the resume. While some employers may not require it, including a brief cover letter in the email body demonstrates professionalism and interest. If the job posting specifies not to include one, follow those instructions.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1736249485794\"><strong class=\"schema-faq-question\">Q4. <strong>What to write in an email when sending a fresher job resume?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> Here are some tips for writing an email to send an entry-level resume:<br\/><br\/>1. Begin with a brief introduction<br\/>2. State your interest in the role<br\/>3. Mention how your skills align with the job description\u00a0<br\/>4. Express enthusiasm for the opportunity<br\/>5. Close with a polite note expressing gratitude and a willingness to discuss further<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1736249527200\"><strong class=\"schema-faq-question\">Q<strong>5. What to write in an email when sending a resume with a reference?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> Here are some tips to send a resume with a reference:<br\/><br\/>1. Start by introducing yourself and mentioning the reference\u2019s name.\u00a0<br\/>2. Highlight how you\u2019re excited about the opportunity and explain how your skills match the job requirements.\u00a0<br\/>3. Mention the reference&#8217;s recommendation and conclude with gratitude for their consideration and a request for an interview.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1736249561324\"><strong class=\"schema-faq-question\">Q6. <strong>How do I professionally say\u2014 I have attached my resume in an email?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Answer:<\/strong> You can say, &#8216;Please find my resume attached for your review.&#8217; Alternatively, &#8216;Attached is my resume for your consideration&#8217; is a professional and clear way to indicate the attachment.<\/p> <\/div> <\/div>\n<aside class=\"mashsb-container mashsb-main \"><div class=\"mashsb-box\"><div class=\"mashsb-count mash-medium\" style=\"float:left\"><div class=\"counts mashsbcount\">0<\/div><span class=\"mashsb-sharetext\">SHARES<\/span><\/div><div class=\"mashsb-buttons\"><a class=\"mashicon-facebook mash-medium mashsb-noshadow\" href=\"https:\/\/www.facebook.com\/sharer.php?u=https%3A%2F%2Finternshala.com%2Fblog%2Fwhat-to-write-in-an-email-when-sending-a-resume%2F\" target=\"_top\" rel=\"nofollow\"><span class=\"icon\"><\/span><span class=\"text\">Share&nbsp;on&nbsp;Facebook<\/span><\/a><a class=\"mashicon-subscribe mash-medium mashsb-noshadow\" href=\"#\" target=\"_top\" rel=\"nofollow\"><span class=\"icon\"><\/span><span class=\"text\">Get&nbsp;Your&nbsp;Dream&nbsp;Internship<\/span><\/a><div class=\"onoffswitch2 mash-medium mashsb-noshadow\" style=\"display:none\"><\/div><\/div>\n            <\/div>\n                <div style=\"clear:both\"><\/div><\/aside>\n            <!-- Share buttons by mashshare.net - Version: 4.0.42-->","protected":false},"excerpt":{"rendered":"<p>Sending a resume by email is often the first interaction a recruiter has with a job applicant, so the message should be clear, professional, and easy to read. Knowing what<\/p>\n","protected":false},"author":6498,"featured_media":26103,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4293],"tags":[9226,9225],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6 Professional Email Samples for Sending a Resume (2026)<\/title>\n<meta name=\"description\" content=\"Use these 6 email samples for sending a resume, edit them as per your need, and land your dream job. Also, explore tips to stand out.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6 Professional Email Samples for Sending a Resume (2026)\" \/>\n<meta property=\"og:description\" content=\"Use these 6 email samples for sending a resume, edit them as per your need, and land your dream job. 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Passionate about creative expression, she has experience across diverse forms of writing, from SEO-driven blogs and marketing copy to poems and nano tales featured in multiple anthologies. Her journey spans collaborations with journals and radio stations. A top-ranked graduate with a Bachelor\u2019s and a Master\u2019s in English from the University of Delhi, Shailja continues to push the boundaries of her craft through her literary blog.\",\"sameAs\":[\"https:\/\/www.linkedin.com\/in\/shailja-kaushik\/\"],\"url\":\"https:\/\/internshala.com\/blog\/author\/shailja\/\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982801974\",\"position\":1,\"url\":\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982801974\",\"name\":\"Q1. What should I include in the subject line of my resume email?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Answer:<\/strong> In the subject line of your resume email, include the job title you're applying for, followed by your name. For example: 'Application for Marketing Manager- [Your Name]'. This makes it clear to the recruiter what position you\u2019re applying for and helps them easily identify your email among others. If applicable, also include a reference number or the job posting ID. Keep the subject concise, professional, and relevant to increase the chances of your email being noticed.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982823419\",\"position\":2,\"url\":\"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982823419\",\"name\":\"Q2. 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What should I include in the subject line of my resume email?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"<strong>Answer:<\/strong> In the subject line of your resume email, include the job title you're applying for, followed by your name. For example: 'Application for Marketing Manager- [Your Name]'. This makes it clear to the recruiter what position you\u2019re applying for and helps them easily identify your email among others. If applicable, also include a reference number or the job posting ID. Keep the subject concise, professional, and relevant to increase the chances of your email being noticed.","inLanguage":"en-US"},"inLanguage":"en-US"},{"@type":"Question","@id":"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982823419","position":2,"url":"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982823419","name":"Q2. What is the importance of sending a resume by email?","answerCount":1,"acceptedAnswer":{"@type":"Answer","text":"<strong>Answer:<\/strong> Sending a resume by email is important because it provides a quick and professional way to apply for jobs. It ensures your resume reaches the hiring manager directly and can be easily stored and reviewed. Emailing your resume allows for clear communication, with the opportunity to include a personalized message or cover letter. Additionally, it enables you to follow up efficiently, helping you stand out in a competitive job market.","inLanguage":"en-US"},"inLanguage":"en-US"},{"@type":"Question","@id":"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982851649","position":3,"url":"https:\/\/internshala.com\/blog\/what-to-write-in-an-email-when-sending-a-resume\/#faq-question-1733982851649","name":"Q3. 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