Executive Assistant Internship

Selected intern's day-to-day responsibilities include:

1. Conserving executive s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications
2. Maintaining the executive s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
3. Welcoming guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
4. Preparing reports by collecting and analyzing information
5. Representing the executive by attending meetings in the executive s absence and speaking for the executive
6. Maintaining customer confidence and protecting operations by keeping information confidential
7. Completing projects by assigning work to clerical staff and following up on results
8. Securing information by completing database backups
9. Providing historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
10. Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies
11. Ensuring operation of equipment by completing preventive maintenance requirements, following manufacturer s instructions, troubleshooting malfunctions, calling for repairs, and maintaining equipment inventories

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