Operations (Administrative Officer) Internship

Selected intern's day-to-day responsibilities include:

1. Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, etc.
2. Work on reviewing and approving supply requisitions and assigning and monitoring clerical functions
3. Maintain a hard copy and electronic filing system of all project documentation in accordance with state policies and regulations
4. Assist expatriates in locating suitable volunteers and maintaining good relationships with help seekers, as required
5. Maintain and update company databases and coordinate with IT providers on all office equipment and IT-related issues
6. Maintain an up-to-date contact list for the program (both internal and external contacts)
7. Assist with coordinating procurements
8. Update office policies as needed with approval of the director(s)
9. Prepare reports and presentations with statistical data, as assigned and keep the management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
10. Arrange travel and accommodations and schedule in-house and external events
11. Maintain office staff/volunteers by recruiting, selecting, orienting, and training employees, and planning, monitoring, and appraising job results
12. Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions

1