Company Secretary (CS) Job

Key responsibilities:

1. Ensure timely compliance with ROC filings including AOC-4, MGT-7A, DIR-3 KYC, and other annual forms
2. Draft and maintain minutes of Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs)
3. Prepare and file various statutory forms including SH-7, PAS-3, DIR-12, and others as applicable
4. Assist in handling matters related to share capital, issuance of shares, and transfer of shares
5. Maintain statutory registers and records in accordance with legal requirements
6. Conduct secretarial audits and assist in drafting Secretarial Audit Reports
7. Ensure compliance with corporate governance best practices
8. Support board and committee functions with proper documentation and regulatory filings
9. Provide legal and compliance advisory to the management as required
10. Assist in drafting resolutions, notices, and agreements relating to company operations
11. Liaise with regulatory bodies such as MCA, ROC, RBI, and other statutory authorities
12. Assist in preparing and filing FEMA-related forms such as FLA and FC-GPR/FC-TRS
13. Monitor and ensure compliance with applicable RBI guidelines on foreign investments and borrowings
14. Keep abreast with changes in laws, rules, and regulations affecting the company's compliance environment
15. Coordinate with internal departments, auditors, and consultants on statutory matters
16. Maintain updated records and reports for compliance audits and inspections

Requirements:

1. Qualified Company Secretary (CS) with valid ICSI membership
2. 6 months to 1 year of post-qualification experience in secretarial and corporate compliance functions
3. Strong working knowledge of Companies Act, 2013, ROC procedures, FEMA, and corporate governance norms
4. Excellent drafting, communication, and interpersonal skills
5. Ability to manage multiple compliance deadlines efficiently
6. Proficient in MS Office and secretarial compliance software (e.g., MCA portal, V3 filings)

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