As an Event Operation Executive, your role typically involves overseeing the logistical and operational aspects of events to ensure they run smoothly and efficiently.
Key responsibilities:
1. Planning and Coordination: Collaborate with event planners and stakeholders to understand event requirements, objectives, and timelines. Plan logistics such as venue selection, transportation, catering, and accommodations.
2. Vendor Management: Source and manage relationships with vendors and suppliers. Negotiate contracts, ensure services meet quality standards, and manage vendor payments.
3. On-Site Management: Oversee setup, execution, and breakdown of events. Coordinate staff, volunteers, and contractors to ensure tasks are completed on time and according to plan.
4. Budget Management: Develop and manage event budgets, ensuring expenses stay within budgetary constraints. Track expenditures, reconcile invoices, and provide financial reports as needed.
5. Risk Management: Identify potential risks and develop contingency plans. Ensure compliance with health and safety regulations and emergency procedures.
6. Client Communication: Act as a point of contact for clients and stakeholders. Provide regular updates, address concerns, and manage expectations throughout the event planning process.
7. Post-Event Evaluation: Conduct post-event evaluations to assess successes and areas for improvement. Gather feedback from clients, attendees, and staff to inform future event planning.
8. Technology Utilization: Utilize event management software and technology tools to streamline processes, manage registrations, track RSVPs, and enhance participant engagement.
9. Problem Solving: Address challenges and unexpected issues that arise during events promptly and effectively. Maintain composure under pressure and make quick, informed decisions.
10. Team Leadership: Provide guidance and supervision to event staff and volunteers. Foster a positive and productive work environment, encouraging teamwork and collaboration.
Note:
1. To excel in this role, strong organizational skills, attention to detail, effective communication, and the ability to multitask are essential
2. Experience in event planning, hospitality, or related fields is typically required, along with a proactive approach to problem-solving and a customer-centric mindset
Salary during probation: ₹15,000 - 20,000 /month (only for freshers)
After probation:
Annual CTC: ₹ 2,00,000 - 3,50,000 /year
Perks
Informal dress code
Number of openings
2
About Exquisite Employee Manifest
Exquisite Employee Manifest is a leading employee search company based in Gurgaon. Our mission is to help companies find the perfect candidates for their job openings, while also helping job seekers find their dream jobs. We believe that the right employee can make all the difference in a company's success, which is why we strive to match our clients with the most qualified and talented candidates.