We are looking for an executive assistant to perform various administrative tasks and support our company's senior-level managers. Executive assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Key responsibilities:
1. Act as the point of contact among executives, employees, clients, and other external partners
2. Manage information flow in a timely and accurate manner
3. Manage executives' calendars and set up meetings
4. Make travel and accommodation arrangements
5. Track daily expenses and prepare weekly monthly or quarterly reports
6. Oversee the performance of other clerical staff
7. Act as an office manager by helping in the company's remote operations
8. Format information for internal and external communication - memos, emails, presentations, reports
9. Take minutes during meetings
10. Screen and direct phone calls and distribute correspondence
11. Organize and maintain the office filing system (virtual)
Skills & Requirements:
1. Work experience as an executive assistant, personal assistant, or similar role
2. Excellent MS Office knowledge
3. Outstanding organizational and time management skills
4. Familiarity with office applications (e.g. Google Workspace, Calendly)
5. Excellent verbal and written communications skills
6. Discretion and confidentiality
7. High school degree
8. PA diploma or certification is a plus
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