Position Overview: We are seeking a talented Executive Assistant to join our team. The ideal candidate will be organized, detail-oriented, and capable of handling a wide range of administrative and executive support tasks. This role requires the ability to work independently with little or no supervision, as well as the capacity to manage multiple tasks and priorities efficiently and effectively.
Key Responsibilities:
1. Coordinate and manage the Director's calendar, appointments, and travel arrangements to ensure optimal use of time and resources
2. Monitor and manage the Director's email accounts, including responding to emails on behalf of the Director when necessary, and prioritizing incoming messages
3. Prepare, edit, and proofread documents, reports, and presentations for internal and external use, ensuring accuracy and adherence to company standards
4. Coordinate and organize meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available in advance
5. Maintain confidentiality and handle sensitive information with discretion and professionalism
6. Act as a liaison between the Director and internal/external stakeholders, including clients, partners, and other team members
7. Coordinate daily workflow and track project progress, ensuring tasks and deliverables are completed on time. Follow up on outstanding action items as needed
Requirements:
1. Bachelor's degree or equivalent experience
2. Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives
3. Excellent organizational and time management skills
4. Strong communication and interpersonal abilities
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
6. Ability to handle multiple tasks and priorities simultaneously
7. Discretion and confidentiality in handling sensitive information
8. Flexibility and adaptability to changing priorities and deadlines
OckyPocky is implementing learning solutions for children keeping in mind that every kid has a unique set of abilities and learning acumen. We are building a platform that takes this into account and treats each child in a unique way to make learning fun and meaningful. We are founded by an ex-Google employee and head of YouTube education APAC- looking to disrupt the space of kids learning. We are a fun-loving team with a greatly balanced workplace culture and a strong emphasis on good values.
