Administrative secretaries are integral to maintaining smooth office operations by handling administrative and secretarial tasks. This role encompasses managing administrative needs, supporting management, and ensuring efficient office procedures. You're required to have strong organizational skills, attention to detail, and a passion for driving results in a dynamic and highly regulated industry.
Selected intern's day-to-day responsibilities include:
(a) Meetings & calendaring management:
1. Coordinate internal and external meetings, conference calls, and video calls.
2. Manage Outlook and Zoom for meeting scheduling and logistics, including catering arrangements.
3. Prioritize and manage Outlook calendars, ensuring schedule adherence.
4. Prepare and tidy conference rooms for meetings.
5. Respond to emails promptly.
(b) Travel & expenses:
1. Arrange domestic and international travel, including accommodations and visas.
2. Create detailed travel itineraries and assist with check-ins.
3. Monitor flight statuses and manage travel claims for senior management.
(c) Admin management:
1. Coordinate day-to-day office operations, including IT and facility needs.
2. Organize physical and digital documents.
3. Assist with SAP processes for procurement and vendor management.
4. Manage office supplies and support HR and Finance departments.
Additional information: This role is within a startup environment, requiring flexibility to collaborate with cross-functional teams and undertake additional tasks as required.
Only those candidates can apply who:
1. are available for full time (in-office) internship
2. can start the internship between 24th Jul'24 and 28th Aug'24
3. are available for duration of 6 months
4. are from or open to relocate to Mumbai and neighboring cities
5. have relevant skills and interests
* Women wanting to start/restart their career can also apply.
Qualifications:
1. Bachelor’s degree in business administration, communications, or a related field preferred.
2. Minimum of 1-4 years of experience in a similar role, preferably supporting senior executives.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
YSK LABORATORIES PVT LTD is a research and development company with a vision to develop technologies for better-finished formulations. Recognized as an innovative start-up by the government of India in 2023, YSK produces "smart APIs" (active pharmaceutical ingredients) in a semi-formulated form that can be directly compressed into solid finished dosage forms (tablets) in one step. YSK has a state-of-the-art DC granules facility near Mumbai and an R&D facility for developing and manufacturing a wide range of DC granules of various APIs, offering customized granulation solutions.
