Executive Assistant To Managing Director Internship

Selected intern's day-to-day responsibilities include:

1. Managing day-to-day office activities for designated director(s)
2. Scheduling and planning meetings and managing appointments
3. Publishing minutes of meetings and following-up
4. Creating, maintaining, and entering information into databases including customer contacts, ensuring the accuracy and validity of the information
5. Typing, compiling and preparing reports, presentations of the communication
6. Preparing financial statements, reports, memos, letters, and other documents
7. Preparing for various meetings, producing agendas, taking notes or dictation at meetings and collecting minutes of the meeting
8. Maintaining relationships with the clients, schedule appointments and prepare for meetings with them
9. Acting as the point of contact among executives, employees, clients and other stakeholders
10. Formatting information for internal and external communication memos, emails, presentations, & reports
11. Maintaining confidential files and contact information of clients
12. Organizing and maintaining diaries, making appointments and drafting communications as directed by the director
13. Screening phone calls, inquiries and requests, and handling them appropriately
14. Organizing conference bookings and travel arrangements

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