Personal Assistant (PA) To The CEO Cum Office Admin Internship

Key Responsibilities:

Executive Support:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel.
- Act as the first point of contact for the CEO, handling inquiries and prioritizing urgent matters.
- Prepare and edit documents on behalf of the CEO, including correspondence, communications, and presentations.

Meeting Coordination:
- Organize and coordinate meetings, including agendas, minutes, and follow-up on action items.
- Ensure the CEO is well-prepared for meetings with relevant materials and background information.
- Facilitate communication between internal and external stakeholders for smooth collaboration.

Project Management:
- Assist the CEO in managing key projects, ensuring deadlines are met and progress communicated.
- Collaborate with various departments to gather information, prepare reports, and update the CEO.

Communication and Correspondence:
- Draft and review communications on behalf of the CEO, ensuring accuracy and consistency.
- Handle confidential information with discretion and professionalism.

Administrative Tasks:
- Manage the CEO's expenses, including processing reports and reconciling statements.
- Arrange domestic and international travel for the CEO and prepare detailed itineraries.
- Maintain organized filing systems for both digital and physical documents.
- Oversee office operations, managing supplies, equipment, and compliance with health and safety regulations.
- Coordinate company events and manage office staff to ensure accurate and timely completion of administrative tasks.

Stakeholder Management:
- Build and maintain relationships with stakeholders, including board members, clients, and partners.
- Manage communications between the CEO and internal/external stakeholders to ensure alignment.

1