Private Secretary Internship

Selected intern's day-to-day responsibilities include:

1. Working on maintenance and coordination of the director's day-to-day activities
2. Receiving emails such as letters/faxes/e-mails, etc. keeping records and distribution to the concerned internal departments in discussion with director
3. Maintaining inward and outward movement of files/notes etc.
4. Working on the reservation of appointment of the director and altering/canceling, if any
5. Taking down dictation of reserve orders/reports/minutes of meetings, etc., and its transcription in the best manner
6. Attending and screening telephone calls
7. Coordinating with different departments/ central and state ministries, etc.
8. Assisting the director in managing files connected with the meetings, agenda items, board meetings, governing council meetings, etc.
9. Attending replies to VIP references and parliament questions; visitors and maintaining the visitor's records
10. Arranging refreshments, lunch, etc. for the officers/VIP Guest, etc.
11. Assisting in transport facilities, tours, Visa passports, etc., and making necessary arrangements for visits

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