Accounts & Admin Executive Job

Role (Designation): Accounts & Admin Executive
Qualification: Bachelor's Degree in Accounting, Finance, or a related field.
Experience: 1-2Years of experience in similar profile

Key Responsibilities:

a. Financial Management:
1. Record financial transactions accurately and timely using accounting software
2. Prepare invoices, bills, and receipts for clients and vendors.
3. Reconcile bank statements and maintain accurate financial records.
4. Assist in the preparation of financial reports, budgets, and forecasts.
5. Monitor accounts payable and accounts receivable processes.
6. Process payroll and ensure compliance with relevant regulations.
7. Coordinate with the procurement team and make online bank payments.
8. Coordinate with external alliances for TDS/GST filings.

b. Compliance & Documentation:
1. Ensure compliance with organizational policies and procedures.
2. Assist in preparing documentation for audits and regulatory compliance.
3. Coordinate with banks for import documentation and any other work when
required.
4. Stay updated on relevant laws and regulations affecting accounting and
administrative practices.
5. Assist in preparing documentation for audit & regulatory requirements.

c. Communication & Collaboration:
1. Communicate effectively with internal teams, clients, and vendors.
2. Collaborate with colleagues to streamline processes and improve efficiency.
3. Provide support and assistance to other departments as needed.

d. Administrative Support:
1. Manage office supplies inventory and place orders as necessary.
2. Handle incoming and outgoing correspondence, including emails and phone calls.
3. Maintain electronic and hard copy filing systems.
4. Coordinate office events and other administrative tasks as assigned.

e. Other Responsibilities
1. Manage executive calendars, including scheduling appointments, meetings
2. Prepare and edit correspondence, presentations, reports, and other documents as required.
3. Organize and maintain files, records, and other documents in both physical and
electronic formats.
4. Arrange and coordinate meetings, conferences, and events, including preparing
agendas, booking venues, and coordinating logistics.
5. Handle confidential and sensitive information with discretion and
confidentiality.

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