1. Managing Schedules: Organizing and maintaining calendars, scheduling appointments, meetings, and travel arrangements for executives/management.
2. Communication: Screening phone calls, emails, and other correspondence, often responding on behalf of executives or directing inquiries to appropriate staff members.
3. Documentation and Reporting: Preparing reports, presentations, and documents for meetings, and maintaining records.
4. Office Management: Overseeing the smooth operation of the office, including ordering supplies, managing budgets, and handling basic accounting tasks.
5. Project Coordination: Assisting with projects and initiatives led by executives, which may involve coordinating with other departments or external stakeholders.
6. Research and Analysis: Conducting research on behalf of executives, compiling information, and preparing summaries or briefs.
7. Event Planning: Organizing events such as conferences, meetings, or corporate functions.
8. Guest Handling: Acting as a gatekeeper, controlling access to the executive by screening visitors and managing interactions.
9. Confidentiality: Handling confidential information with discretion and professionalism.
10. Supporting Other Staff: Assisting other administrative staff as needed and collaborating with other departments or teams.
11. Technology Skills: Proficiency in using office software such as word processing, spreadsheets, and presentation software. Knowledge of specific industry-related software may also be required.
12. Adaptability and Initiative: Being able to adapt quickly to changing priorities, take initiative in solving problems, and manage multiple tasks efficiently.
Skill(s) required
English Proficiency (Spoken)English Proficiency (Written)MS-ExcelMS-OfficeMS-PowerPointMS-Word
We are passionate about revolutionizing the agricultural landscape through innovative technology. Kivisa is committed to supporting farmers in their journey towards more efficient, profitable, and environmentally conscious farming practices. Dedicated to fostering a community where knowledge sharing, sustainable practices, and technological advancements converge.