Administration Associate Job

Key responsibilities:

1. Managing Schedules: Organizing and maintaining calendars, scheduling appointments, meetings, and travel arrangements for executives/management.
2. Communication: Screening phone calls, emails, and other correspondence, often responding on behalf of executives or directing inquiries to appropriate staff members.
3. Documentation and Reporting: Preparing reports, presentations, and documents for meetings, and maintaining records.
4. Office Management: Overseeing the smooth operation of the office, including ordering supplies, managing budgets, and handling basic accounting tasks.
5. Project Coordination: Assisting with projects and initiatives led by executives, which may involve coordinating with other departments or external stakeholders.
6. Research and Analysis: Conducting research on behalf of executives, compiling information, and preparing summaries or briefs.
7. Event Planning: Organizing events such as conferences, meetings, or corporate functions.
8. Guest Handling: Acting as a gatekeeper, controlling access to the executive by screening visitors and managing interactions.
9. Confidentiality: Handling confidential information with discretion and professionalism.
10. Supporting Other Staff: Assisting other administrative staff as needed and collaborating with other departments or teams.
11. Technology Skills: Proficiency in using office software such as word processing, spreadsheets, and presentation software. Knowledge of specific industry-related software may also be required.
12. Adaptability and Initiative: Being able to adapt quickly to changing priorities, take initiative in solving problems, and manage multiple tasks efficiently.

3