Administration Executive Job

Key responsibilities:

1. Notifying company personnel of visitor arrival.
2. Maintaining security and telecommunications system.
3. Directing visitors by maintaining employee and department directories.
4. Maintaining security by following procedures, monitoring logbook, and issuing visitor badges.
5. Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
6. Supporting continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
7. Calling customers and collecting the feedback.
8. Contributes to team effort by accomplishing related results as needed.
9. Answering, screening and forwarding incoming phone calls.
10. Providing basic and accurate information in-person and via phone/email.
11. Receiving, sorting and distributing daily mail/deliveries.
12. Ordering front office supplies and keeping inventory of stock.
13. Updating calendars and scheduling meetings.
14. Keeping updated records of office expenses and costs.
15. Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

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