Administration Executive Job

Key responsibilities:

1. Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings
2. Provide high-level administrative support to the Director, including managing schedules, appointment
3. Prepare and organize documents for meetings, presentations, and reports.
4. Draft and edit communications, letters and presentations
5. Ensure timely follow-up on action items from meetings
6. Maintain a filing system for easy document retrieval
7. Prepare and review reports, presentations, and correspondence on behalf of the Director
8. Screen and prioritize emails, calls, and requests for meetings
9. Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact
10. Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings
11. Coordinate and facilitate meetings, conference calls, and virtual appointments
12. Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met
13. Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues

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