Administrative E.A (Executive Assistant) Job

Key responsibilities:

1. Coordinate office activities and operations to ensure efficiency and compliance with company policies.
2. Oversee office supply management, ensuring cost-effective procurement and proper inventory tracking.
3. Provide high-level administrative support to senior management, including managing schedules, preparing reports, and coordinating meetings.
4. Supervise staff and delegate responsibilities to ensure optimal performance.
5. Manage agendas, travel arrangements, and appointments for upper management.
6. Coordinate event planning and monitor the Director's incoming emails, responding promptly.
7. Oversee office space management, including layout, seating arrangements, and relocations if needed.
8. Handle incoming communication, including phone calls, emails, and visitor inquiries.
9. Coordinate internal communication to keep team members informed of updates and announcements.
10. Assist in monitoring and controlling office-related budgets and expenses.
11. Coordinate with the finance team to process invoices and payments.
12. Create and update records and databases with personnel, financial, and other relevant data.
13. Track office supply inventory and place orders as necessary.
14. Review and improve administrative processes to increase efficiency and reduce costs.
15. Act as a liaison between different departments and senior management to ensure effective communication of office needs, challenges, and progress.

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