Associate Secretary Job

Key responsibilities:

1. Manage calendars efficiently by planning meetings and coordinating with others involved. Build a rhythm of meetings and keep track of pending/incomplete meetings
2. Manage travel logistics for Function Heads in India and abroad
3. Handle the whole expense management cycle, including raising expenses, ensuring timely reimbursements, and recording for future reference
4. Keep track of pending tasks/action items with reminders for follow-ups
5. Independently manage offices in times of absence and keep them updated
6. Prepare written/electronic correspondence and maintain a filing system
7. Plan and coordinate conferences/external events
8. Handle confidential correspondence
9. Maintain partner organization and employee databases for mailing and communication purposes

Requirements:

1. Bachelor's Degree is a must
2. Minimum 3 years of experience in a similar role
3. Effective oral and written communication skills, including active listening and accurate reading comprehension
4. Excellent computer skills and familiarity with Microsoft Office
5. Excellent interpersonal skills and ability to work with people
6. Pleasant and calm exterior, punctual and regular work habits, open to learning
7. Able to deal with high pressure and with top management in both the private sector and Government
8. Skills in record-keeping
9. Ability to maintain high confidentiality
10. Excellent organizational and time management skills
11. Extremely organized, with a close eye for detail, able to think ahead and plan effectively

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