Executive Assistant Job

Job Role: Executive Assistant
Job Type: Full Time
Location - Vishal Nagar, Pune

About Us:
We are seeking a dedicated and efficient 'Executive Assistant' to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have excellent English communication.

Key responsibilities:

1. Manage and maintain 'executives' calendars', and schedule appointments, meetings, and conferences.
2. Attend and coordinate Zoom/online meetings.
3. Prepare and organize documents, presentations and take minutes during meetings, and distribute summaries to relevant stakeholders.
4. Handle incoming communication, including emails, calls, and correspondence, and respond or redirect as necessary.
5. Assist in managing and tracking expenses, invoices, and budgets.
6. Maintain an organized filing system of paper and electronic documents.
7. Uphold a strict level of confidentiality.
8. Organize and coordinate travel arrangements, including bookings and itineraries, for both domestic and international travel.
9. Conduct research and gather data for various projects and reports.
10. Identify and liaise with vendors, negotiating contracts and ensuring timely delivery of services.

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