A. Event Management
- Assist in managing key events like Q2L, Staff Meeting, External Facing Events, including venue selection, vendor coordination, and transportation arrangements.
- Ensure all necessary equipment, materials, and supplies are available for events.
- Be present during events to provide on-site support, troubleshoot issues, and coordinate event activities.
- Maintain databases and records related to event planning and execution.
- Assist in event marketing efforts, including coordination for creating promotional materials and social media, and coordinating with Marcomm teams.
B. Administrative Support
- Arrange and manage travel plans for the CEO, including booking flights, accommodations, transportation, and visa processing if required.
- Coordinate hotel reservations ensuring timely bookings and adherence to company travel policies.
- Maintain and update executives' calendars, schedule appointments, and ensure efficient time management.
- Attend and document meetings, including recording minutes, action items, and follow-up tasks.
- Facilitate effective communication by managing incoming and outgoing correspondence, emails, and phone calls.
C. Communication Management
- Manage the CEO's presence on external online platforms, such as social media, by creating and curating content, responding to inquiries, and enhancing the CEO's online brand.
- Maintain and archive internal-facing knowledge platforms, ensuring organized and easily accessible information for team members.
- Facilitate communication and collaboration between teams by providing support for project updates, information sharing, and status reporting.
- Attend conferences, webinars, and meetings on behalf of the organization, summarising key takeaways, and action items, and sharing insights with relevant teams.
- Maintain and update a comprehensive contact management database, including contact information, preferences, and communication history.
- Organise and manage documents, reports, and files related to communication and knowledge management.
- Collect feedback from internal teams to continuously improve communication strategies and knowledge management processes.
Ability to communicate effectively, both verbally and in writing
Strong email and calendaring skills
Prior work experience in organisation organization's external events
Working knowledge of curating content, collaterals, and videos for social media
Knowledge of design tools (eg. Canva) is desirable
Excellent administrative, organizational, and problem-solving skills
Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, sense of urgency, and dealing with ambiguity)
Strong attention to detail, can-do attitude, and ownership mindset
Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
Salary
Duration: 6 months
Salary during probation: ₹35,000 - 40,000 /month
After probation:
Annual CTC: ₹ 4,00,000 - 5,00,000 /year
Perks
Informal dress code 5 days a week Free snacks & beverages Health Insurance
At Quest Alliance, we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators. We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions, and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training.
At Quest, you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment. We have an eclectic group of people working at Quest drawn from diverse disciplines including education, technology, design, youth development, and business.
