Prolitee is seeking a highly organized and proactive Executive Assistant (EA) to the Director to support key leadership functions. This role demands exceptional coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a strategic partner, ensuring seamless day-to-day operations and supporting decision-making processes.
Key responsibilities:
1. Communication & Correspondence:
Act as the first point of contact, handling calls, emails, and other communications on behalf of the Director.
Ensure timely responses and maintain a professional tone in all interactions.
Draft, edit, and review reports, presentations, and other important documents.
2. Project Assistance:
Assist in key projects by gathering information, tracking progress, and coordinating with stakeholders.
Provide research and analysis support for decision-making.
3. Calendar & Schedule Management:
Manage and coordinate the Director's calendar, appointments, and meetings.
Ensure optimal time management by prioritizing tasks effectively.
4. Meeting Coordination:
Schedule and prepare for meetings, including creating agendas, taking minutes, and following up on action items.
Coordinate with internal and external stakeholders for seamless meeting execution.
Manage and process expense reports while maintaining budget records.
5. Confidentiality & Discretion:
Handle sensitive information with the highest level of confidentiality and professionalism.
Maintain secure documentation of critical data and communications.
Oversee document management to ensure data accuracy and security.
6. Ad Hoc Duties:
Provide additional support as required to ensure smooth operations.
7. Travel Arrangements:
Plan and coordinate domestic and international travel, including flight bookings, accommodation, and itineraries.
Ensure all travel logistics are managed efficiently.
Why Join Us?
Opportunity to work closely with leadership and gain strategic insights.
Dynamic and fast-paced work environment.
Growth opportunities within the organization.
If you are an ambitious and detail-oriented professional looking for a challenging yet rewarding role, we would love to hear from you!
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