Front Office Executive Job

Key responsibilities:

1. Greeting and Welcoming Guests:
Welcome visitors, clients, and employees in a professional and friendly manner. Ensure they are comfortable and direct them to the appropriate location or individual.

2. Managing Phone Calls:
Answer incoming calls, route them to the appropriate person or department, and take messages when necessary.

3. Scheduling and Appointments:
Coordinate appointments and meetings for staff members. Maintain a calendar of scheduled events and manage room bookings.

4. Administrative Support:
Assist with general administrative duties, such as filing, organizing documents, and handling incoming and outgoing mail.

5. Data Entry and Record-Keeping:
Maintain accurate records and databases, update client information, and manage office supplies inventory.

6. Maintain Reception Area:
Ensure the reception area is clean, organized, and stocked with necessary materials, such as brochures, forms, and pens.

7. Customer Service:
Address inquiries from clients, customers, or vendors and resolve issues when possible. Provide a high level of customer service.

8. Collaborate with Other Departments:
Assist other departments with clerical duties, such as preparing materials for meetings or handling data entry tasks.

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