Human Resources (HR) Associate Job

Key Responsibilities:

1. Manage end-to-end payroll processing for all employees using Visual Pay software
2. Ensure accurate calculation of wages, overtime, and deductions
3. Process payroll adjustments, corrections, and final payments
4. Ensure payroll compliance with federal, state, and local regulations
5. Prepare and submit required payroll reports, professional tax, LWF, and tax filings
6. Stay updated on changes in payroll laws and regulations
7. Maintain accurate payroll records and employee files
8. Ensure confidentiality and security of payroll information
9. Prepare and distribute W-2s and other payroll-related documents
10. Address and resolve employee payroll inquiries and issues
11. Provide guidance to employees on payroll policies and procedures
12. Conduct payroll-related training sessions for new employees
13. Utilize Visual Pay software to its full capacity, including updates and enhancements
14. Troubleshoot and resolve any issues with the payroll system
15. Collaborate with IT and software vendors for system improvements
16. Generate regular payroll reports for management review
17. Analyze payroll data to identify trends and opportunities for improvement
18. Assist in budget preparation and financial forecasting related to payroll

Qualifications:

1. Bachelor s degree in human resources, accounting, business administration, or a related field
2. Minimum of 3 years of experience in payroll processing, preferably using Visual Pay software
3. Strong knowledge of payroll regulations and compliance
4. Proficiency in Visual Pay software and other payroll systems
5. Excellent attention to detail and accuracy
6. Strong analytical and problem-solving skills
7. Excellent communication and interpersonal skills
8. Ability to handle confidential information with integrity

Work Environment:

1. Office setting with potential for remote work as needed
2. May require occasional overtime during payroll cycles and year-end processing

2