Management Asssistant Job

Job Title: Management Assistant
Reports To: Manager
Salary: 18K to 20K CTC Per Month
Location: Thergaon/ Aundh, Pune
Job Type: Full Time

Note: This job post is for A2Z Marketing Agency (Which is sister company of 1XL).

Key Responsibilities:

A. Administrative Support:
1. Manage and maintain the manager's schedule, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations.
3. Handle confidential information with discretion.
4. Conduct research and prepare materials for presentations and reports.
5. Organize and manage files and documents, ensuring they are easily accessible and up-to-date.

B. Communication:
1. Act as the first point of contact for the manager, handling inquiries and requests.
2. Screen and direct phone calls, emails, and other correspondence.
3. Draft, proofread, and send communications on behalf of the manager.

C. Meeting Coordination:
1. Schedule, organize, and coordinate meetings, including preparing agendas and taking minutes.
2. Ensure meeting rooms are prepared and equipped with necessary materials.
3. Follow up on action items from meetings.

D. Travel Arrangements:
1. Plan and book travel arrangements, including flights, accommodation, and transportation.
2. Prepare travel itineraries and ensure the manager has all necessary documents.

E. Office Management:
1. Order and manage office supplies.
2. Ensure the office environment is clean, organized, and well-maintained.
3. Coordinate with other staff and departments as needed.

F. Project Assistance:
1. Assist in the planning and execution of special projects and events.
2. Conduct research and gather information for project planning.
3. Track project progress and deadlines.

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