Office Coordinator/Assistant Job

Key Responsibilities:

1. Assist in managing daily schedules, meetings, and appointments
2. Prepare and organize necessary materials for meetings
3. Act as a liaison between the MD and internal departments, ensuring smooth communication flow
4. Ensure timely and accurate communication across all levels of the organization
5. Answer and screen incoming calls, emails and sms for the MD
6. Take messages and ensure prompt delivery of information
7. Handle inquiries and direct calls to the appropriate department or individual
8. Coordinate interdepartmental communication and activities
9. Assist in the follow-up and completion of departmental tasks as instructed by the MD
10. Organize and maintain records, files, and documents related to the MD's activities
11. Manage the MD's LinkedIn profile, including content updates, networking, and message handling
12. Maintain a high level of confidentiality and professionalism at all times

Qualifications and Skills Required:

1. MBA or Postgraduate degree in Business Administration, Communications, or a related field
2. 1-2 years of experience as a Personal Secretary, Office Coordinator, or similar role
3. Excellent verbal and written communication skills
4. Strong organizational and multitasking abilities
5. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
6. Familiarity with LinkedIn and other social media platforms
7. Ability to handle sensitive information with the highest degree of integrity and confidentiality

Personal Attributes:

1. Professional and polished demeanour
2. Strong attention to detail
3. Excellent time management skills
4. Ability to work well under pressure and in a fast-paced environment

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