About The Role
The Administrative Coordinator will play a pivotal role in ensuring operational efficiency within our organization. As an Administrative Coordinator, you will be responsible for coordinating shipping logistics, managing travel arrangements, organizing events, overseeing tools and software access, addressing queries from key stakeholders, preparing expense reports, handling office supplies, systematically filing documents, and collaborating with the Accounts team on accounting. Your contribution will be essential in maintaining seamless administrative processes and supporting overall organizational productivity.
What Describes You Best
1. Bachelor of Commerce or equivalent (Strong background in Accounting)
2. 1.5-3 years of experience in Office Administration with involvement in Accounts
3. Prior experience in Tech Company preferred
What will you Own
The Administrative Coordinator will take ownership of smooth operations by executing required shipping, travel, events, stakeholder queries, expenses, supplies, documents, banking, software, and device issues, and collaborating with the Accounts department.
Key Responsibilities:
1. Providing Financial and Administrative Support: Managing expense reports, payroll management, handling bank-
2. related tasks, employee entry-exit formalities, overseeing office supplies, and providing general administrative support.
3. Handling Communication and Access Control: Managing operational communication, answering calls and emails on operations-related queries, while also managing access control to tools and software.
4. Vendor Management
5. Coordinating Shipping and Logistics: Overseeing shipping processes for devices, onboarding kits, prizes, certificates, and gifts.
6. Managing Travel and Events: Arranging travel plans, accommodations, and scheduling in-house and external events.
7. Continuously Improving Processes: Identifying opportunities for process enhancement, contributing to overall administrative efficiency.
Why Join Us
1. Be a part of our growth story as we aim to take a leadership position in international markets
2. Opportunity to manage and lead global teams and channel partner network
3. Join technology innovators who believe in solving world-scale challenges to drive global knowledge-sharing
4. Healthy work/life balance offering wellbeing initiatives, parental leave, career development assistance, required work infrastructure support
Skill(s) required
AccountingEffective CommunicationGoogle Suite (G Suite)
At Eclat, we believe that technology can make a big difference to a world dependent on access to knowledge. In our current avatar, we are solving eContent discovery and access challenges that the research community and students face while pursuing their research and education. Using technology, we also help librarians drive user engagement and take informed decisions on which content providers to work with. We are present in 60+ countries and work with 2000+ institutes including Fortune 500 companies: premier academics and research institutes like AIIMs, ISB, IIMs, IITs, NTU Singapore, and institutions in Japan, S.E. Asia, the Middle East, Africa, and Latin America.
