Administration Executive Job (Remote)

Duties of a Personal/Executive Assistant for a Startup Executive
Administrative Support:
Manage the executive's calendar, schedule meetings, and coordinate across time zones.
Organize travel arrangements, including flights, accommodations, and itineraries.
Handle email correspondence, prioritize tasks, and draft responses.
Prepare reports, presentations, and maintain organized records.
Project Coordination:
Act as a liaison between the executive and project teams, ensuring clear communication.
Track project timelines, deliverables, and milestones, providing regular updates.
Maintain project management tools and gather relevant research for projects.
Operational Support:
Manage personal and business tasks, ensuring timely completion.
Liaise with vendors, clients, and team members for smooth operations.
Organize events, team-building activities, and handle expense reporting.
Strategic Assistance:
Conduct market research and provide insights for business decisions.
Draft and proofread strategic documents, agreements, and contracts.
Maintain databases of contacts, leads, and critical information.
Personal Support:
Manage personal errands, appointments, and travel arrangements.
Ensure work-life balance by coordinating overlapping commitments.
Communication:
Facilitate seamless communication with internal and external stakeholders.
Prepare meeting agendas, minutes, and follow up on action items.
Maintain confidentiality and handle sensitive information with discretion.
Technical Proficiency:
Use tools like Google Workspace, Microsoft Office, and project management software.
Troubleshoot minor technical issues and coordinate with IT support when needed.
Flexibility and Availability:
Adapt to the executive's dynamic schedule and urgent needs.
Work across time zones and provide proactive, ad-hoc support as required.
This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently while ensuring smooth professional and personal operations for the executive.
Character count: ~1,490

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