As an executive assistant, you will play a pivotal role in ensuring smooth operations and effective communication and work closely with our founder and senior executives, providing essential administrative support.
Key Responsibilities:
I. Task management:
1. Assist with to-do lists, prioritize tasks, and manage deadlines
2. Handle expense reports and reimbursements
3. Perform computations using Excel files
II. Calendar management:
1. Maintain and organize executive calendars, scheduling meetings, appointments, and events
2. Coordinate with internal and external parties as needed
III. Communication and correspondence:
1. Draft, edit, and proof-read emails, memos, documents, and other written communications
2. Handle phone calls, inquiries, and correspondence on behalf of executives
3. Serve as a gatekeeper for the executives, screening calls and emails and prioritizing tasks accordingly.
IV. Personal support:
This job involves a good part of handling some activities of a personal assistant nature also (not exactly related to business but more of personal activities) (so, please make a note)
V. Virtual support:
1. Work remotely, maintaining a high level of professionalism and confidentiality
2. Collaborate with virtual teams and external stakeholders
VI. Ad hoc projects:
Support special projects, research, and presentations as needed.
PS: The candidate will be deployed to QFT Finserve or its associate firm (BWG)
1. Excellent organizational and time management skills.
2. Excellent communication skills, both written and oral.
3. A flexible individual with the ability to MULTI-TASK in several fields.
4. Should be capable of handling several files and pieces of content.
5. A basic understanding of how to use Excel, and Word, and browse websites.
6. Knowledge of how to use ChatGPT (optional). Comfortable with doing online research across multiple subjects/domains (based on inputs given)
7. Comfortable with dealing with numbers, calculations, and multiple files.
8. Willingness to learn and the right attitude.
9. High levels of ETHICS, ability to maintain confidentiality.
Annual CTC: ₹ 2,00,000 /year
We are an established financial services firm, providing trading and investment services to select clients. We deal in F&O (futures and options), stocks, and mutual funds. We offer services to private clients, based in Bangalore. (QFT Finserv has an alliance with Bharat Wealth Group, and this role may be deployed to either QFT Finserv or Bharat Wealth Group teams)
