Supply Chain And Procurement Executive Job

Job Title: Supply Chain and Procurement Executive

Job Summary: The supply chain and procurement executive will be responsible for managing the end-to-end procurement process, from creating purchase orders to coordinating with vendors, receiving shipments, and ensuring inventory levels are maintained. This role involves close collaboration with vendors, logistics teams, and the finance department to ensure smooth operations and timely payments.

Key responsibilities:

I. Purchase Order Management:
1. Create and manage purchase orders based on inventory needs and business requirements
2. Ensure the accuracy and completeness of purchase orders, including item descriptions, quantities, and prices

II. Vendor Coordination:
1. Communicate and coordinate with international and domestic vendors to confirm orders, delivery schedules, and shipment details
2. Negotiate terms and conditions with vendors to optimize costs and delivery times

III. Shipment and Logistics Management:
1. Track shipments from dispatch to delivery, ensuring timely and accurate receipt of goods
2. Coordinate with logistics partners to resolve any issues related to shipping or customs clearance

IV. Inventory Management:
1. Monitor inventory levels and reorder stock as needed to maintain optimal levels
2. Conduct regular inventory audits to ensure accuracy and identify discrepancies
3. Analyze inventory data to forecast future needs and prevent stockouts

V. Vendor Bill Approval and Payment Coordination:
1. Review and approve vendor bills, ensuring alignment with purchase orders and received goods
2. Coordinate with the finance department to process payments and manage vendor accounts

VI. Reporting and documentation:
1. Maintain accurate records of purchase orders, shipments, inventory levels, and vendor payments
2. Prepare regular reports on procurement activities, inventory status, and vendor performance

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