Supply Chain And Procurement Executive Job

Key Responsibilities:

Purchase Side:

I. Purchase Order Management:
1. Create and manage purchase orders based on inventory needs.
2. Ensure accuracy in item descriptions, quantities, and prices.

II. Vendor Coordination:
1. Communicate with international and domestic vendors to confirm orders, delivery schedules, and shipment details.

III. Shipment and Logistics Management:
1. Track shipments from dispatch to delivery, ensuring timely and accurate receipt of goods.
2. Resolve shipping or customs clearance issues with logistics partners.

IV. Inventory Management:
1. Monitor inventory levels and reorder stock to maintain optimal levels.
2. Conduct regular inventory audits and analyze data to forecast future needs and prevent stock outs.

V. Vendor Bill Approval and Payment Coordination:
1. Review and approve vendor bills, ensuring alignment with purchase orders and received goods.
2. Coordinate with finance to process payments and manage vendor accounts.

VI. Reporting and Documentation:
1. Maintain accurate records of purchase orders, shipments, inventory levels, and vendor payments.
2. Prepare reports on procurement activities, inventory status, and vendor performance.

Sales Side:

I. Sales Order Management:
1. Create and manage sales orders based on customer demand.
2. Ensure accuracy of sales orders, including product specifications, quantities, and prices.
3. Monitor sales order status and communicate with customers about order details.

II. Customer Coordination:
1. Serve as the point of contact for customers, ensuring timely updates on orders and deliveries.
2. Address and resolve customer inquiries and complaints.
3. Work with the sales team to develop tailored solutions based on customer needs.

III. Delivery and Logistics Management:
1. Collaborate with logistics partners to ensure on-time delivery.
2. Track deliveries and resolve shipping-related issues.

IV. Invoice and Payment Coordination:
1. Prepare sales invoices based on confirmed orders and deliveries.
2. Coordinate with finance to ensure timely payment processing and track customer accounts.
3. Monitor overdue accounts and follow up on payments with finance.

V. Reporting and Documentation:
1. Maintain accurate records of sales orders, deliveries, customer interactions, and payments.
2. Prepare reports on sales activities, customer feedback, and performance.
3. Provide insights based on customer feedback.

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