Administration Executive Fresher Job

Key responsibilities:

1. Reception management:
- Greet clients, visitors, and vendors warmly and professionally.
- Manage the reception area to ensure it is tidy and welcoming at all times.
- Answer, screen, and forward incoming phone calls, and take messages as necessary.
- Handle inquiries and direct visitors to the appropriate person or department.

2. Client coordination:
- Schedule and manage client appointments, meetings, and conference room bookings.
- Maintain a log of all visitors and ensure security protocols are followed.
- Provide clients with refreshments and ensure their needs are met while waiting.

3. Administrative support:
- Assist with the preparation of documents, correspondence, and presentations as required.
- Handle incoming and outgoing mail, couriers, and deliveries.
- Maintain office supplies inventory and place orders when necessary.
- Assist with data entry, filing, and maintaining office records.

4. Communication & coordination:
- Coordinate with internal departments to ensure smooth communication and workflow.
- Assist with the organization of meetings, including preparing agendas and taking minutes.
- Manage the firm's calendar, scheduling meetings, and ensuring there are no conflicts.

5. Support to legal teams:
- Assist legal teams with administrative tasks, including document filing, organizing case files, and managing confidential information.
- Liaise with clients on behalf of legal professionals to schedule meetings and appointments.

6. Client & vendor relations:
- Build and maintain positive relationships with clients and vendors.
- Handle client complaints and issues with sensitivity, escalating when necessary.

7. Compliance & confidentiality:
- Ensure that all client and firm information is handled with the highest level of confidentiality.
- Adhere to the firm's policies and procedures, ensuring compliance with legal and ethical standards.

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